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Get more resources and access to training through Sixth District PTA's website.
What's Due & When?
What's Due & When?
Monthly
Per Capita Membership - Council/District/State/National portion ($5.25 per member)
Unit Remittance Form
September / First Council Meeting:
First membership per capita payment ($5.25 per member)
Insurance Payment (amount should be known in August; get expense approved immediately after budget is approved)
2 copies of each
Evidence of tax filing for year just completed: Federal 990, State 199, DoJ RRF-1
Prior year Annual Financial Report (budget to actual for July 1 - June 30)
Year end Audit, including closing period bank statement, Audit Checklist, List of Recommendations from Checklist
Current Year Budget
Current Year Goals, Program & Calendar
Draft of first General Association Meeting of year minutes showing that GA approved program, fund raisers, & budget
Updates to board roster
October Meeting
Insurance payment
Workers' Compensation Annual Payroll Form
November Meeting
Evidence of tax filing must be submitted
February Meeting
Mid-Year Audit, including closing period bank statement, Audit Checklist, List of Recommendations from Checklist
Membership Envelope Order
Community Concern Donation
By March 15
Incoming Officer Roster
Historian Report
President Resources
President Resources
Conflict of Interest & Whistle Blower Policy Review Form (sign annually & maintain with tax filing)
Financial Officers
Financial Officers
Send items to treasurer or auditor through SCUSD pony to the district office; mark ATTN: SCU COUNCIL PTA TREASURER (or AUDITOR)
Workers' Compensation Annual Payroll Form (due October Council meeting unless you hire employees through the end of the calendar year)
Budget (Sample)
Audits
Mid-Year (covers July 1 - December 30 - due to Council at February meeting)
Year End (covers January 1 - June 30 - due to Council at September meeting)
Submit to Council:
Bank Statement from end of period (Dec. 30 or June 30)
Recommendations from any item on checklist marked "N"
Tax Filing - CAPTA Tax Filing Support Center
Federal 990
California State 199
California Department of Justice RRF-1
FILE EVERY YEAR!!! Deadline is November 15
Parliamentarian
Parliamentarian
Nominations & Elections (see Do's & Don'ts for the Nominating Committee on this page)
Membership
Membership
Envelope Order
$3/100 for English/Spanish
$6/100 for English/Spanish/Vietnamese
Contact Sixth District PTA to order envelopes; email office@capta6.org to request envelopes.
Membership Due Dates
Minimum 15 member per capita due to Council by Oct. 1 annually
"30 by 30" -- 30 members submitted by October 30
Secretary
Secretary
Reflections
Reflections
Annual Historian Report is due to Council at the March meeting; estimate the last three months of the school year based on an average number of hours contributed in the first six months of the school year.
Historian
Historian
Annual Historian Report is due to Council at the March meeting; estimate the last three months of the school year based on an average number of hours contributed in the first six months of the school year.
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